We deploy full-stack automation operating systems for travel healthcare staffing companies — recruiting, submissions, credentialing, billing, payroll, and accounts receivable — so you can run more travelers with fewer people and actually get paid faster.
AI-powered candidate scoring and job matching against your open reqs. Runs 24/7, surfaces only qualified leads. 15-minute SMS speed-to-contact pipeline with automatic recruiter routing by specialty.
Automated resume tailoring per req with clinical guardrails, skills checklist synthesis, VMS cover sheet generation, and static profile packet management. One-click submission across all VMS portals.
Credentialing is the most manual, expensive, and legally exposed process in healthcare staffing — and most agencies are running it on email threads and spreadsheets. We automate the entire 17-step new traveler onboarding sequence: compliance email generation, document collection triggers, license verification alerts, reference form creation, Drive folder structure, expiration tracking across all active travelers, and facility-specific checklist fulfillment. What used to take one full-time specialist per 40–50 travelers now runs on triggers, templates, and automated QA checks — with humans only touching exceptions.
Every week, someone at your company is manually cross-referencing timesheets, VMS portals, bill rates, and pay packages — then building invoices by hand and chasing approvals. It is slow, error-prone, and completely unnecessary. We automate timesheet ingestion from your VMS portals, bill rate vs. pay rate reconciliation, invoice generation, and submission to your MSP clients. Payroll data is validated against JobDiva records, flagged for exceptions, and pushed through your payroll system without manual entry. One person in QA oversight replaces a team of billing staff.
Most staffing agencies are sitting on 30–60 days of cash tied up in unpaid invoices because AR follow-up is manual, inconsistent, and gets deprioritized when the team is busy recruiting. We build automated AR pipelines that track invoice aging in real time, trigger escalating follow-up sequences to MSP accounts payable contacts on a defined schedule, flag disputes for human escalation, log every touchpoint, and update JobDiva or your billing system automatically. The result is faster collections, fewer write-offs, and zero chasing invoices by hand.
Unified data layer connecting your ATS, VMS portals, SMS infrastructure, and AI tools. Real-time headcount reporting, weekly automation, and lead enrichment pipelines from your existing databases.
Travel healthcare credentialing is a nightmare by design. Every hospital has different requirements. Documents expire on different dates. Licenses need to be verified across multiple state boards. Background checks, drug screens, physicals, TB tests, skills checklists, I-9s, W-4s, reference letters, facility-specific orientation packets — all collected, organized, named, filed, and tracked manually by a credentialing specialist who is one missed document away from a compliance violation that pulls a traveler off assignment.
The average agency runs one credentialing specialist per 50–75 active travelers. At $55,000–$65,000 per year in salary plus benefits, you're paying $65K+ to have a human chase documents via email. We eliminate that entire workflow loop.
We automate every step that doesn't require human judgment — which is most of them.
Here is what manual billing looks like at a mid-size staffing agency: someone logs into 4–6 VMS portals every Monday, downloads timesheet reports, cross-references them against your pay/bill rate matrix in Excel, builds invoices one by one in QuickBooks or whatever billing system you're running, emails them to client AP departments, and then follows up individually when they don't get paid on time. It takes 15–20 hours per week. It introduces errors every single week. And when that person is sick or quits, nothing gets billed.
On the payroll side, the same problem compounds. If a timesheet gets entered wrong or a bill rate is off, you either overpay a traveler or underpay them — and both outcomes are expensive. Manual reconciliation at scale is not a process. It's a liability.
On AR, most staffing companies have no systematic follow-up process. Invoices go out and someone checks on them when they remember. The average travel staffing agency carries 35–50 days DSO when it should be 20–28. That gap is your working capital sitting in someone else's bank account.
We automate the entire finance loop. Bill, pay, collect — all running on triggers and schedules. Your John Turner equivalent spends their time reviewing exceptions, not building spreadsheets.
We didn't build this in a lab. Every automation in our stack was built, tested, and deployed inside a live travel staffing operation — handling real travelers, real VMS portals, real credentialing requirements. We bring the proven playbook to your company.
The goal is simple: 7–8 humans overseeing a fully automated staffing operation. Two closers. One AI ops lead. QA on credentialing and billing. Everyone else is the machine.
Full operational audit, automation gap analysis, and prioritized build roadmap. The starting point for every engagement.
Complete automation OS deployment. Price scales with agency size and scope. Small agencies $25–35K. Mid-size $40–60K. Larger ops $65K+.
Ongoing system maintenance, optimization, new automation builds, and dedicated support. This is your recurring savings engine.
One conversation to see if your operation is a fit. We only take clients we know we can deliver for.
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